KM on a dollar a day

Musing on knowledge management, aid and development with limited resources

Too good to be true

with 4 comments

(A short digressional rant on internal communication inspired in part by various examples I’ve seen recently from a range of organizations. )

Internal communication plays an important role in informing staff about organizational priorities, key events, and new developments. It’s also helpful in building a sense of togetherness and pride in the work of the organization.

But, there’s a fine line in internal communication between motivating and inspiring your staff through success stories, and propagandizing them with your corporate message. Your staff, more than the general public, knows about how your organization works, its challenges and its shortcomings, and they know about the messy reality on the ground.

Jakob Nielsen (the web usability guru) explains that “promotional language imposes a cognitive burden on users who have to spend resources on filtering out the hyperbole to get at the facts. When people read a paragraph that starts ‘Nebraska is filled with internationally recognized attractions,’ their first reaction is no, it’s not, and this thought slows them down and distracts them”. This is especially true of communications for your own employees, or for fellow practitioners.

We’re subjected to so much spin and promotion from politicians, advertisers and fundraisers that our brains no longer accept it. A bit more optimistic realism in workplace communications would be a welcome change and less of an insult to our intelligence.

If I’m at the receiving end of internal communication I want to know the facts not the gloss, and what those facts mean for me. If it’s a success story, I don’t just want to see the smiling faces and the statements about why it’s so great – I want to know why it’s a success and how it was done, so I can not only be inspired by it, but also learn from it. I also want to understand the challenges and how they were addressed and where there are still hurdles, because if I try to adapt  them I’d like to know what’s in store for me.

I’d suggest this might be another place where an 80-20 rule applies. 80% positive and 20% negative in a story is much more credible, and much more interesting than one that is 100% positive, yet it’s not so negative that it loses its appeal.

I’d also suggest that concrete example trumps abstract concept any day. If you can give a real (or at least realistic hypothetical) example of how a new initiative will help improve efficiency it’s much better than simply asserting that it will.

It’s also worth remembering that the things people probably look for most in internal communications are i) career advancement opportunities ii) opportunities to get funding or support for their work iii) internal developments that will either help them in their work, or will make their life harder – and what they need to do to respond to these iv) specialized resources relating to their area of work. So it’s good to make sure these the most accessible. Basically it’s about your audience not about your corporate messaging, and if you want people to read, and to act you need to figure out how to relate it to their experience and what they want and need, not simply what you want them to believe.

Written by Ian Thorpe

June 21, 2012 at 12:02 pm

Posted in rants

4 Responses

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  1. Hi Ian, I have to confess that I am always amazed at how you write one more interesting and insightful piece after another. How do you do it. This one I actually re-posted to our IFADAsia network. I have attirbuted it to you and also added the link to the actual blog. (I hope this is ok for you) Please keep up the great work, Chase I cannot paste in the permanent url here properly as its too long , but you can see it at http://asia.ifad.org (sorry, it requires a quick registration to get in)

    cpalmeri

    June 21, 2012 at 4:25 pm

  2. Hi Ian,

    I agree with Chase: keep ’em coming those good posts🙂

    Funny serendipity, 1h or so after your post I was publishing http://km4meu.wordpress.com/2012/06/21/annual-reports-the-gold-standard-for-the-state-of-km-in-the-company/ which also refers to the tendency of organisations to brag about their achievements, denying the intelligence and defying the good will of different people…
    I guess that might have to do with the tendencies of seeing communication as primarily message-based (usually rather top down and arrogant ‘let me tell you how things work’) or as primarily engagement-based and focused on ‘let’s question and find out together what it’s all about’…

    Cheers,

    Ewen

    Ewen Le Borgne

    June 22, 2012 at 2:22 am

  3. Top! I will pas on this message🙂

    wjpels

    June 22, 2012 at 2:46 am

  4. Too good to be true: KM on a dollar a day…

    This article has been submitted to Intranet Lounge – Trackback from Intranet Lounge…

    Intranet Lounge

    June 25, 2012 at 3:20 pm


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